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What do foreign residents in Denmark need to know about switch from NemID to MitID?

Denmark will gradually transition between October 2021 and June 2022 from the NemID to MitID secure digital ID platform. Here’s what we know about the process.

What do foreign residents in Denmark need to know about switch from NemID to MitID?
NemID will be supplanted by MitID by June 2022, but will wok duing the transitional phase. Photo: Emil Helms/Ritzau Scanpix

What are NemID and MitID? 

NemID is the digital ID system used in Denmark to log in to services including online banking, secure email, and personal tax. Between October 2021 and June 2022, NemID is to be phased out and replaced by a new MitID system, which will not use a physical card displaying unique login codes, as was the case with NemID. 

The change was announced in March 2019, with the new system designed to be more flexible and secure against future technological threats. 

As many foreign residents in the country have already noticed, notifications have begun to appear on the NemID app asking for ID information to be updated in preparation for the changeover. Although this requires a Danish passport, which many don’t have, solutions for making the switch without a passport will be rolled out at a later stage.

The Local has previously received assurances from the Agency for Digitisation that those with foreign passports will not be locked out of the new system, and that NemID will continue to function throughout the transitional period.

READ ALSO: Can you shift from NemID to MitID without a Danish passport?

So what do foreign nationals who live in Denmark need to make the switch, and when will they need it? Will the new ID be smartphone reliant, or will you be able to use a card like with the current system?

The Agency for Digitisation provided us with the following information via email.

What is the minimum requirement for having MitID and is that any different from NemID?  Do you need, for example, a Danish residency permit, a Danish CPR number, or an address in Denmark? 

You don’t need to be a Danish citizen to obtain MitID. You can obtain MitID when:

  • You have a Danish residence permit or are studying in Denmark
  • You have valid identification

If you already have NemID, you don’t have to do anything right now. You will receive a letter from Agency for Digitisation with information on how to switch to the MitID system. We ask for your patience, since MitID is gradually implemented throughout 2021 and 2022.

Will it be possible to use MitID without a smartphone, and if so, how?  

MitID is first and foremost an app for smartphones and tablets. If you are unable to use the MitID app, there are two other alternatives:

MitID code display
The MitID code display is a small electronic device that generates a one-time code that you need to enter when using MitID. The MitID code display is so small that you can keep it on your keychain or in your pocket.

MitID audio code reader
The MitID audio code reader is intended for people with impaired vision. It has a large screen that displays a one-time code that you need to enter when using MitID. The MitID audio code reader will read the one-time password code out loud for you and display the code on the device’s screen. You are able to adjust language (English or Danish) and volume directly on the MitID audio code reader.

Why do we need digital security like NemID or MitID?

Denmark has a long history of utilizing electronic signatures in our digital services, in particular in the public sector. The first national digital signature was released in 2003. NemID then followed in 2010, which is the current eID scheme, but will soon be followed by MitID.

NemID is the core component in the Danish digital infrastructure and of high importance when it comes to access to digital self-service solutions.

NemID is based on a strong collaboration between the public and the banking sector, and it is the secure digital authentication for all public self-service solutions and a large amount of private sector self-service solutions.

NemID is an all-in-one solution and a prerequisite for secure digital authentication for all public online self-service solutions and a large amount of private sector self-service solutions.

What is the reason for the change to MitID?

Over the course of 2021 and 2022, MitID will replace NemID. This is because we need a digital ID that can live up to the security demands of the future. NemID is a good and secure solution today, but MitID offers an even more secure solution for the future.

What will MitID be able to do that NemID can’t do? How will MitID be more secure than NemID?

The introduction of MitID comes with security improvements that make it harder to misuse other people’s digital identities.

You will receive a notification via the MitID app, text message or e-mail, if the app is activated on a new device.  In addition, you can choose to be notified every time your personal MitID is being used.

When introducing MitID we are phasing out the NemID code card over time.  The code card can be copied and shared with others.

MitID satisfies the newest requirements regarding digital identity. This also means that some NemID-users must go through an identity verification process before getting MitID to comply with the increased security regulations.

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For members

WORKING IN DENMARK

EXPLAINED: What are the rules for taking sick leave in Denmark?

If you are unwell and unable to work, Danish employment law allows you to take sick leave if you are in employment, self-employed or receiving social welfare credit.

EXPLAINED: What are the rules for taking sick leave in Denmark?
Photo: billiondigital/Depositphotos

People who work in Denmark are entitled to take sick leave and it’s important to take care of yourself when you become ill. 

In Denmark, mental health conditions such as depression or stress are treated on equal footing with injuries and physical illnesses. The latter can range from the ‘flu to more serious conditions where you have to be hospitalised for treatment.

Taking sick leave under the Danish employment provisions might difficult to grasp, especially if you are a foreigner in Denmark and used to having different rules or practices in your home country. But if you are legitimately ill, then you are entitled to take sick leave in these situations. You might be asked to provide proof of your illness from your doctor at any time. 

To get sick pay in Denmark, you must live and pay tax in the country (a few exceptions apply under special circumstances).

It is your employer and/or the relevant local municipality which is responsible for paying out sick pay, depending on a number of conditions, primarily related to the length of time for which you have been sick, and also for how long you worked for your employer before illness.

In 2022, municipal sick pay of up to 4,465 kroner per week can be paid out.

The steps you must take vary depending on whether you are employed, self-employed or receiving unemployment insurance (dagpenge). This is addressed below.

Employed

Who is entitled to sick leave?

One of the following requirements must be fulfilled if you are to qualify for municipal sick pay (sygedagpenge):

  • You must have worked for 240 hours within the last six months prior to your first day of sick leave. For at least five of these months, you must have worked at least 40 hours in total that month.
  • Had you not been sick, you would have qualified for unemployment cover (dagpenge) in relevant circumstances. This requires membership of an insurance provider known as an A-kasse (which provides for sick pay if you are unemployed at the time you become sick).
  • You have completed a vocational education programme (erhvervsmæssig uddannelse) lasting 18 months or longer within the last month.
  • You are enrolled in certain types of internship or education programmes or work at a reduced number of weekly hours for health-related reasons (flexjob).

What steps do I need to take?

On your first day of illness, you should let your manager know that you are taking the day off and log it according to company procedures. This informs your employer (especially the payroll department) that you have taken a sick day.

You must inform your employer that you are sick within two hours of the time you would normally have started working, unless there are extenuating circumstances (such as being unable to call due to a hospitalisation) which prevented you from getting in touch.

This is important for a couple of reasons, but if you are going to be out for a significant period, your company will be eligible for partial reimbursement by your municipality. It’s also important that there is a clear first day of illness logged in case it turns out to be a long illness. 

If you do not call in sick on time, you only have the right to sick pay from the time at which you informed you employer.

You employer is required to inform the municipality of your sickness within the first five weeks of your first sick day. Once the municipality has registered your sickness, it initiates processes including payment of sick pay and measures aimed at helping you gat back to work.

If or when the municipality is responsible for paying you during sick leave, you will receive a form via the secure digital mail system e-boks (also accessible via borger.dk and Digital Post), which you must fill in and return by the given deadline, usually 8 days after it is sent by the municipality. You should contact the municipality if you do not receive the form.

If your employer is paying your sick leave, they can apply to the municipality to refund them using the municipal sick pay you would otherwise have received. In this case, you will receive a statement containing the information your employer has passed on to the municipality. You should check to make sure the details are correct.

What about extended absences?

If you end up taking a long period of sick leave, then your employer will contact you about conducting a sickness absence interview. This is a mandatory interview that has to be completed within four weeks from the first day of the illness. The employee is also obligated to attend, which can be in person or by phone, unless this is impossible due to the nature of the illness.

The purpose of this interview is to talk to you about making a plan to come back to work. If you think that you will be on sick leave for more than eight weeks, then the employer is entitled to ask you for a return-to-work plan. The terms of your return can be discussed and agreed upon, according to what makes sense in your situation. You could, for example, ask to return on a part-time basis at first and gradually work back up to full-time.  

You don’t have to divulge the nature of your illness, but your company has the right to ask you for a ‘Fit for Work’ certificate or mulighedserkæring. This applies to both short-term and long-term illnesses.

You and your employer fill out one part, and your doctor also has a part in the completion of the certificate.  The overall point is to evaluate how the illness has impacted your ability to perform your job duties.

How long can I take off sick?

You are allowed an initial 22 weeks off sick within a 9-month period. Before these 22 weeks are up, your municipality will assess whether your sick leave period can be extended.

An extension can be granted for a number of reasons, including the presence of a plan to return to work once you are fit again; a plan to ease back in through a period of part-time work or training known as virksomhedspraktik; diagnosis of serious illness, or pending outcomes of other types of assessments.

READ ALSO: Can you take sick leave in Denmark if your child is ill?

Self-employed

Who is entitled to sick leave?

As a self-employed person, you can take sick leave if:

  • You have run your own business for six of the last 12 months. The business activities must be considered ‘significant’ and have been ongoing in the last month before your absence.
  • You must have spent at least half of normal full-time working hours (18.5 hours per week) running the business.

If your business has not existed this long, prior spells working as an employee can count towards your entitlement.

You can receive municipal sick pay from after two weeks of sickness unless you have taken out a voluntary insurance policy which can give you sick pay from the first or third day of absence.

What steps do I need to take?

Regardless of whether you have the insurance mentioned above, you must register your sickness on the NemRefusion portal within three weeks of your first day of absence.

If you have the insurance, you must registered within a week of the first day on which the insurance covers you (i.e. the first or third day of absence).

Sick pay for self-employed people is paid out by your municipality. You will receive a form via the secure digital mail system e-boks (also accessible via borger.dk and Digital Post). You must inform the municipality how long you expect to be out for and if the sickness is expected to affect your ability to work later.

What about extended absences?

You municipality will continually follow up with you during your sick leave.

If you end up taking a longer period of sick leave, then the municipality will contact you about conducting a sickness absence interview within eight weeks from the first day of the illness.

The purpose of this interview is to talk to you about making a plan to come back to work. The terms of your return can be discussed and agreed upon, according to what makes sense in your situation.

You will be obligated to attend, which can be in person or by phone, unless this is impossible due to the nature of the illness.

The municipality is also entitled to request a doctor’s declaration of your condition, in order to help put together a plan for safeguarding your return to work, the expected duration of the sickness and other aspects.

You can request a ‘fast-track’ process with your municipality if you expect your absence to last longer than eight weeks. More information about this can be found here.

How long can I take off sick?

You are allowed an initial 22 weeks off sick within a 9-month period. Before these 22 weeks are up, your municipality will assess whether your sick leave period can be extended.

An extension can be granted for a number of reasons, including the presence of a plan to return to work once you are fit again; a plan to ease back in through a period of part-time work or training known as virksomhedspraktik; diagnosis of serious illness, or pending outcomes of other types of assessments.

Unemployment insurance (dagpenge)

Who is entitled to sick leave?

You can receive sick paid if you are unemployed and currently receiving unemployment insurance (dagpenge).

This means that, had you not been sick, you would have qualified for unemployment cover (dagpenge) in relevant circumstances, or were already receiving it at the time you fell ill.

This requires membership of an insurance provider known as an A-kasse (which provides for sick pay if you are unemployed at the time you become sick).

If you are move from dagpenge to sick leave, you are affected by different requirements. For example, you will not be obliged to send a set number of job applications per week – one of the criteria for dagpenge.

READ ALSO: A-kasse: Everything foreigners in Denmark need to know about unemployment insurance

What steps do I need to take?

You must register your sickness with your A-kasse on the first day you are ill. You can do this on the jobnet.dk platform.

You A-kasse will pay your sick pay for the first 14 days of your sickness, before informing your municipality which will then contact you via the secure digital mail system e-boks (also accessible via borger.dk and Digital Post). You must inform the municipality how long you expect to be out for and if the sickness is expected to affect your ability to work later.

What about extended absences?

Your municipality takes up ongoing contact with you during your period of sick leave.

If you end up taking a longer period of leave, then the municipality will contact you about conducting a sickness absence interview within eight weeks from the first day of the illness.

The purpose of this interview is to talk to you about making a plan to come back to work. The terms of your return can be discussed and agreed upon, according to what makes sense in your situation.

You will be obligated to attend, which can be in person or by phone, unless this is impossible due to the nature of the illness.

The municipality is also entitled to request a doctor’s declaration of your condition, in order to help put together a plan for safeguarding your return to work, the expected duration of the sickness and other aspects.

You can request a ‘fast-track’ process with your municipality if you expect your absence to last longer than eight weeks. More information about this can be found here.

How long can I take off sick?

You are allowed an initial 22 weeks off sick within a 9-month period. Before these 22 weeks are up, your municipality will assess whether your sick leave period can be extended.

An extension can be granted for a number of reasons, including the presence of a plan to return to work once you are fit again; a plan to ease back in through a period of part-time work or training known as virksomhedspraktik; diagnosis of serious illness, or pending outcomes of other types of assessments.

Source: borger.dk

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