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TAXES

Can you shift from NemID to MitID without a Danish passport?

Last week people in Denmark began getting notifications on their NemID app asking them to update their details using one of the new Danish chip passports. The Local has received assurances from the Agency for Digitisation that those with foreign passports will not be locked out of the new system.

Can you shift from NemID to MitID without a Danish passport?
NemID already works as a secure app. Photo: Niels Christian Vilmann/Ritzau Scanpix

What are NemID and MitID? 

NemID IS the digital ID system used in Denmark to log in to services including online banking, secure email, and personal tax. Between October 2021 and June 2022, NemID is to be phased out and replaced by a new MitID system, which will not use a physical card displaying unique login codes, as was the case with NemID. 

The change was announced in March 2019, with the new system designed to be more flexible and secure against future technological threats. 

Why are foreigners in Denmark alarmed? 

Last week people in Denmark began receiving notifications on the NemID app like this: 

Foreigners who tried to update their information soon discovered that to do so they would need to have both a Danish passport issued after the start of 2012, and a phone capable of reading NFC chips. 

This left some fearing that they would be excluded from the new system and unable to access crucial online services, or at least exposed to a period in limbo while the operators of the system got around to transferring those without Danish passports. 

So, will people living in Denmark with foreign passports be able to change over from the NemID to MitID system? 

Absolutely.

In an email sent to The Local, Denmark’s Agency for Digitisation, which is handling the shift to the new MitID system, said that the new system will be available for everyone in Denmark. 

“There is no need for concern regarding MitID replacing NemID,” the agency said. “MitID will be launched later this year and will eventually replace NemID. It will be possible for everyone that needs a MitID to get one – just as it is with NemID today. The transition period between NemID and MitID is planned to end mid-2022. NemID will be fully functional during the transition period. You will receive more information on what you need to do to transition to MitID later this year.” 

In the email, the agency said that those who needed to resubmit their ID would receive a letter in the e-Boks digital postbox. 

“If you need to resubmit your ID to get MitID, you will receive a letter by digital post from us. If you are not able to resubmit your ID via the app, you can disregard the request and continue to use your NemID and your NemID app in the same way you always have. You will receive more information on what you need to do to transition to MitID later this year.” 

So what’s with the notifications then? 

The notifications are part of the very first phase of the transition, which will involve those who have recent Danish passports which contain chips capable of being read by phones with NFC readers, as they can transfer over to the new system virtually. 

“I know it’s caused some confusion because the notification pops up in the NemID app,” Ringgaard Price said. “What we’re trying to communicate and what gets lost sometimes is that you don’t have to do anything until you receive a digital letter in your e-Boks.” 

“It can be a little confusing and annoying that this notification pops up, but you can still swipe it away and do everything you need to do with your NemID.”

In the email, the agency said it realised that those with foreign passports would not be able to update using NFC readers. 

“In terms of foreign passports, we are fully aware that not everyone that wants to use the functionality in the NemID app are able to, due to the passport requirements.” 

How will those without a recent Danish passport transfer to MitID?

According to the Frequently Asked Questions section on the MitID website, foreigners living in Denmark will be able to make the transition digitally, so long as they have an existing NemID account and a CPR number.

The web page where people can do this is already available here, but the migration system is not yet up and running. 

“We are working on other solutions that will become available in 2022,” the agency said in an email. “Should it not be possible for you to use the MitID app, you might ultimately have to go to the citizen service center to get MitID, but more information on that will follow at a later stage.” 

Is the transition to MitID still on track? 

The transition to MitID was supposed to start in August but has now been officially delayed until October. According to Ringgaard Price, the June 2022 deadline for completing the process remains in place. 

Member comments

  1. A very helpful article. This article alone is worth the monthly subscription. Thanks The Local team.

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For members

WORKING IN DENMARK

EXPLAINED: What are the rules for taking sick leave in Denmark?

If you are unwell and unable to work, Danish employment law allows you to take sick leave if you are in employment, self-employed or receiving social welfare credit.

EXPLAINED: What are the rules for taking sick leave in Denmark?
Photo: billiondigital/Depositphotos

People who work in Denmark are entitled to take sick leave and it’s important to take care of yourself when you become ill. 

In Denmark, mental health conditions such as depression or stress are treated on equal footing with injuries and physical illnesses. The latter can range from the ‘flu to more serious conditions where you have to be hospitalised for treatment.

Taking sick leave under the Danish employment provisions might difficult to grasp, especially if you are a foreigner in Denmark and used to having different rules or practices in your home country. But if you are legitimately ill, then you are entitled to take sick leave in these situations. You might be asked to provide proof of your illness from your doctor at any time. 

To get sick pay in Denmark, you must live and pay tax in the country (a few exceptions apply under special circumstances).

It is your employer and/or the relevant local municipality which is responsible for paying out sick pay, depending on a number of conditions, primarily related to the length of time for which you have been sick, and also for how long you worked for your employer before illness.

In 2022, municipal sick pay of up to 4,465 kroner per week can be paid out.

The steps you must take vary depending on whether you are employed, self-employed or receiving unemployment insurance (dagpenge). This is addressed below.

Employed

Who is entitled to sick leave?

One of the following requirements must be fulfilled if you are to qualify for municipal sick pay (sygedagpenge):

  • You must have worked for 240 hours within the last six months prior to your first day of sick leave. For at least five of these months, you must have worked at least 40 hours in total that month.
  • Had you not been sick, you would have qualified for unemployment cover (dagpenge) in relevant circumstances. This requires membership of an insurance provider known as an A-kasse (which provides for sick pay if you are unemployed at the time you become sick).
  • You have completed a vocational education programme (erhvervsmæssig uddannelse) lasting 18 months or longer within the last month.
  • You are enrolled in certain types of internship or education programmes or work at a reduced number of weekly hours for health-related reasons (flexjob).

What steps do I need to take?

On your first day of illness, you should let your manager know that you are taking the day off and log it according to company procedures. This informs your employer (especially the payroll department) that you have taken a sick day.

You must inform your employer that you are sick within two hours of the time you would normally have started working, unless there are extenuating circumstances (such as being unable to call due to a hospitalisation) which prevented you from getting in touch.

This is important for a couple of reasons, but if you are going to be out for a significant period, your company will be eligible for partial reimbursement by your municipality. It’s also important that there is a clear first day of illness logged in case it turns out to be a long illness. 

If you do not call in sick on time, you only have the right to sick pay from the time at which you informed you employer.

You employer is required to inform the municipality of your sickness within the first five weeks of your first sick day. Once the municipality has registered your sickness, it initiates processes including payment of sick pay and measures aimed at helping you gat back to work.

If or when the municipality is responsible for paying you during sick leave, you will receive a form via the secure digital mail system e-boks (also accessible via borger.dk and Digital Post), which you must fill in and return by the given deadline, usually 8 days after it is sent by the municipality. You should contact the municipality if you do not receive the form.

If your employer is paying your sick leave, they can apply to the municipality to refund them using the municipal sick pay you would otherwise have received. In this case, you will receive a statement containing the information your employer has passed on to the municipality. You should check to make sure the details are correct.

What about extended absences?

If you end up taking a long period of sick leave, then your employer will contact you about conducting a sickness absence interview. This is a mandatory interview that has to be completed within four weeks from the first day of the illness. The employee is also obligated to attend, which can be in person or by phone, unless this is impossible due to the nature of the illness.

The purpose of this interview is to talk to you about making a plan to come back to work. If you think that you will be on sick leave for more than eight weeks, then the employer is entitled to ask you for a return-to-work plan. The terms of your return can be discussed and agreed upon, according to what makes sense in your situation. You could, for example, ask to return on a part-time basis at first and gradually work back up to full-time.  

You don’t have to divulge the nature of your illness, but your company has the right to ask you for a ‘Fit for Work’ certificate or mulighedserkæring. This applies to both short-term and long-term illnesses.

You and your employer fill out one part, and your doctor also has a part in the completion of the certificate.  The overall point is to evaluate how the illness has impacted your ability to perform your job duties.

How long can I take off sick?

You are allowed an initial 22 weeks off sick within a 9-month period. Before these 22 weeks are up, your municipality will assess whether your sick leave period can be extended.

An extension can be granted for a number of reasons, including the presence of a plan to return to work once you are fit again; a plan to ease back in through a period of part-time work or training known as virksomhedspraktik; diagnosis of serious illness, or pending outcomes of other types of assessments.

READ ALSO: Can you take sick leave in Denmark if your child is ill?

Self-employed

Who is entitled to sick leave?

As a self-employed person, you can take sick leave if:

  • You have run your own business for six of the last 12 months. The business activities must be considered ‘significant’ and have been ongoing in the last month before your absence.
  • You must have spent at least half of normal full-time working hours (18.5 hours per week) running the business.

If your business has not existed this long, prior spells working as an employee can count towards your entitlement.

You can receive municipal sick pay from after two weeks of sickness unless you have taken out a voluntary insurance policy which can give you sick pay from the first or third day of absence.

What steps do I need to take?

Regardless of whether you have the insurance mentioned above, you must register your sickness on the NemRefusion portal within three weeks of your first day of absence.

If you have the insurance, you must registered within a week of the first day on which the insurance covers you (i.e. the first or third day of absence).

Sick pay for self-employed people is paid out by your municipality. You will receive a form via the secure digital mail system e-boks (also accessible via borger.dk and Digital Post). You must inform the municipality how long you expect to be out for and if the sickness is expected to affect your ability to work later.

What about extended absences?

You municipality will continually follow up with you during your sick leave.

If you end up taking a longer period of sick leave, then the municipality will contact you about conducting a sickness absence interview within eight weeks from the first day of the illness.

The purpose of this interview is to talk to you about making a plan to come back to work. The terms of your return can be discussed and agreed upon, according to what makes sense in your situation.

You will be obligated to attend, which can be in person or by phone, unless this is impossible due to the nature of the illness.

The municipality is also entitled to request a doctor’s declaration of your condition, in order to help put together a plan for safeguarding your return to work, the expected duration of the sickness and other aspects.

You can request a ‘fast-track’ process with your municipality if you expect your absence to last longer than eight weeks. More information about this can be found here.

How long can I take off sick?

You are allowed an initial 22 weeks off sick within a 9-month period. Before these 22 weeks are up, your municipality will assess whether your sick leave period can be extended.

An extension can be granted for a number of reasons, including the presence of a plan to return to work once you are fit again; a plan to ease back in through a period of part-time work or training known as virksomhedspraktik; diagnosis of serious illness, or pending outcomes of other types of assessments.

Unemployment insurance (dagpenge)

Who is entitled to sick leave?

You can receive sick paid if you are unemployed and currently receiving unemployment insurance (dagpenge).

This means that, had you not been sick, you would have qualified for unemployment cover (dagpenge) in relevant circumstances, or were already receiving it at the time you fell ill.

This requires membership of an insurance provider known as an A-kasse (which provides for sick pay if you are unemployed at the time you become sick).

If you are move from dagpenge to sick leave, you are affected by different requirements. For example, you will not be obliged to send a set number of job applications per week – one of the criteria for dagpenge.

READ ALSO: A-kasse: Everything foreigners in Denmark need to know about unemployment insurance

What steps do I need to take?

You must register your sickness with your A-kasse on the first day you are ill. You can do this on the jobnet.dk platform.

You A-kasse will pay your sick pay for the first 14 days of your sickness, before informing your municipality which will then contact you via the secure digital mail system e-boks (also accessible via borger.dk and Digital Post). You must inform the municipality how long you expect to be out for and if the sickness is expected to affect your ability to work later.

What about extended absences?

Your municipality takes up ongoing contact with you during your period of sick leave.

If you end up taking a longer period of leave, then the municipality will contact you about conducting a sickness absence interview within eight weeks from the first day of the illness.

The purpose of this interview is to talk to you about making a plan to come back to work. The terms of your return can be discussed and agreed upon, according to what makes sense in your situation.

You will be obligated to attend, which can be in person or by phone, unless this is impossible due to the nature of the illness.

The municipality is also entitled to request a doctor’s declaration of your condition, in order to help put together a plan for safeguarding your return to work, the expected duration of the sickness and other aspects.

You can request a ‘fast-track’ process with your municipality if you expect your absence to last longer than eight weeks. More information about this can be found here.

How long can I take off sick?

You are allowed an initial 22 weeks off sick within a 9-month period. Before these 22 weeks are up, your municipality will assess whether your sick leave period can be extended.

An extension can be granted for a number of reasons, including the presence of a plan to return to work once you are fit again; a plan to ease back in through a period of part-time work or training known as virksomhedspraktik; diagnosis of serious illness, or pending outcomes of other types of assessments.

Source: borger.dk

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